AU Green Guide
In AUs Green Guide, you can find inspiration on how you can contribute to a greener university.
ARTS conference service
Arts Communication offers support in connection with conferences with a minimum of 25 participants.
Contact: Gitte Grønning Munk
E-mail: ggm@au.dk, tlf.: 8715 3256
See what Arts Conference Support can assist you with here.
For conferences with less than 25 participants CAS secretariat can assist with the following tasks:
Holiday announcement
New employee
Welcome as a new employee at School of Culture and Society. We have prepared a small welcome brochure, which can give you answers to some of the many questions you might have as a new employee.
- Download brochure here
- Find information about intro meetings, welcome packages, relevant links and useful information for employees at AU
You are, of course, always welcome to contact the Secretariat if you have any further questions.
PhD guidelines
PhD defence on School of Culture and Society
At the School of Culture and Society, PhD defences can take place in three formats
- PhD defence with physical participation
Participants in the defence (defence chair, assessment committee and the PhD students) will all physically attend the location of the defence. Interested audience members may attend the physical location of the defence. - PhD defence with hybrid participation
The chair of the defence, the chair of the assessment committee and the PhD student participate at the physical location of the defence, while one or more of the other assessors participate online (on Zoom).
Interested audience members may attend the physical location of the defence. - PhD defences with online participation
Participants in the defence (defence chair, assessment committee and the PhD students) all participate online (on Zoom). Interested audience members can participate online after prior registration.
As part of the planning of the defence, the PhD programme director agrees on the format for the defence with the assessors and the PhD student.
**UPDATE**: Travels and travel insurance
- Read more about AU travel insurance here.
- Download insurance policy here.
- Read about Work-related travel to high-risk countries and Data security here.
- Download ARTS travel guidelines here.
Travel arrangements must be approved by the Head of School to ensure insurance coverage. Please send an E-mail to head.cas@au.dk stating travel purpose, period and destination.
Work-related travels /stays lasting four weeks or more
As of 1 January 2024, a new EU regulation has been introduced, which means that employees travelling on long-term stays abroad for more 4 weeks must have an addendum issued to their employment contract. An addendum is to be issued for each stay. It is issued by HR.
At the School of Culture and Society, Camilla Dimke and Gitte Pappe Ludvigsen will ensure that the process is initiated when employees report their travels in connection with insurance coverage.
- Please REMEMBER to notify Camilla Dimke via head.cas@au.dk of your long-term trips (more than four weeks) well in advance – the School must receive your notification no later than one month before departure so that HR can issue the extra addendum before your departure.
For trips of less than four weeks, the usual procedure is continued. Send an email to Camilla Dimke stating tating travel purpose, period and destination as early as possible for insurance purposes.
Rejs-Ud (Travel and expense claim system)
Use of private providers of transport and accommodation
CAS has adopted the following general guidelines concerning the use of private providers of transport and accommodation when travelling (Airbnb, Gomore, Uber etc.). The guidelines apply to all employees:
Travel may not take place by car-pooling or private rental of cars found through online services such as GoMore or similar. The School does not consider personal safety or the safety of transport in these programs adequate. Expenses in this respect can therefore as a general rule, not be settled. Overnight stays in Denmark must be arranged in accordance with AU's hotel agreement and may not be arranged using private providers such as Airbnb or similar. For stays abroad, it is up to the employees to assess which type of accommodation they wish to arrange as long as it is within the framework and amount available in the Agreement on Official Travel.
