The head of department should always be informed about applications for external research funds, particularly applications containing workload reduction, new appointments, PhD students or other conditions of consequence to the department’s economy or staff. Please contact the research consultant as soon as possible as s/he will assist in clarifying organisational and overall budgetary issues, including questions of co-financing, and will take care of letters of agreement, budget signatures and expressions of interest from the head of department.

Contacting the research support unit early in the process is a good idea when working with fund applications, as they offer support in all phases from idea development to the final submission of the application. They will also recommend funds and instruments worth pursuing for the individual project.

Contacts:

• Jakob Feldtfos Christensen, 2037 4765, email: jfc@au.dk
• Anne Marie Zwergius, 2845 5016, email: amz@au.dk
• Martin Serritslev Riis, 7846 1572, email: msr@au.dk

The research support unit will assist in:

• Identifying the sources of funding of interest to your project
• Providing overall information on Danish, European and other international research programmes and funds
• Tailoring your application to the individual call
• Creating structure and clarity
• Providing input on non-scientific paragraphs
• Budgeting
• Ensuring all formalities are in order

If the project involves PhD students, the head of graduate school, Anne Marie Pahuus, must make an expression of interest for enrolment in the Graduate School of Arts. The relevant PhD programme director  will consecutively undertake a specialist assessment of the potential PhD students and must have CVs and diplomas of the PhD students as well as the intended (sub-)projects in hand well before the application deadline.

 PhD programme managers:

• Troels Myrup  History, Archaeology and Classical Studies

• Ulla Schmidt  Theology, History of Ideas and Philosophy

• Line Dalgaard  Anthropology, International Area Studies and Study of Religion

For named PhD students approval must be obtained from Johnny by way of specialist assessment from the PhD programme directors. The grant applicant should provide the relevant PhD programme director with the named potential PhD student’s CV, diplomas/proof of academic degrees and intended (sub-)projects well before the application deadline.

 Open calls for PhD fellowships are posted, and subsequently start, biannually: autumn calls to be filled February 1^st (application deadline is October 1^st) and spring calls to be filled September 1^st (application deadline is March 1^st). We kindly recommend taking these options into consideration in the formulation of research projects and the time schedules of the latter. In circumstances where special considerations are needed PhD students may be enrolled at any time. This must be agreed with the head of the graduate school.

Please refer to the graduate school guide lines. At the top of the site look for ’The Graduate School, Arts regulations for the PhD programme’.

On the same site you will find links for rules regarding PhD students' paid work at the department (in Danish).

AU’s Technology Transfer Office MUST be informed if your project contain any possibility of commercialisation, inventions and technology transfers to third parties. The office will also assist with consortium agreements.

Mail: tto@au.dk

Tel.: 8715 3205

Web: http://tto.au.dk 

It varies from fund to fund if there’s a possibility of applying for overhead. The research councils and the great Danish funds, administered by the Danish Agency for Science, Technology and Innovation, operate with overheads of 44%.

Overhead is given in order to cover indirect expenses in connection with carrying out a project, in other words the expenses not directly attributable to the specific project. This might be joint expenses for rent, heating, electricity, cleaning, administration, and library and so on. Often indirect expenses to be covered by overhead turn out to exceed the 44% in practice.

If there’s no possibility of an overhead, applicants should contact the research consultant. In some cases operating expenses such as office expenses and secretarial support can be added to the budget.