The agreement on working hours and the account of hours operate within a system of STANDARDS, i.e. with standards for agreed tasks, and not as a registration of the actual number of working hours.
Hourly compensation in connection with teaching, examinations and administrative tasks will be calculated in accordance with standards specified in the agreement on working hours at the Faculty of Arts and supplementary agreements at faculty or school level regarding the duties of staff. Imbalance in a single semester is not critical, but it is a joint responsibility for the individuel staff memeber and the management to achieve a balance over several semesters.
On page five of the agreement there is a list of the tasks included in the account of working hours.
In addition to these tasks, staff members can make agreements on special tasks with their head of school, head of department or director of studies. Working hours in connection with research activities and knowledge exchange (e.g. coordination of a research unit, preparation of research applications, planning of conferences and editorial work) are not registered, cf. page five in the agreement on working hours at the Faculty of Arts.
Note that the agreement has been revised with effect from 1 September 2022 and that some norms have changed going forward.
VIPOMATIC is managed by several members of the secretariat staff. To contact them, please e-mail arbejdstidsregnskab@cas.au.dk. We will contact you as soon as possible.
Use WAYF as login method (same as other IT systems at AU)
Having problems with your login or other technical issues in the system? Please send an e-mail to arbejdstidsregnskab@cas.au.dk explaining the problem.
Teaching and examination hours are registered in two separate periods.
Spring semester: teaching in the period between 1 February and 31 July, as well as re-examinations and assessments of Master’s theses between 15 March and 15 october.
(Courses taught at summer university are registered in the spring semester because examinations are held in the summer examination period)
Autumn semester: teaching in the period between 1 August and 31 January and re-examinations and assessments of Master’s theses between 15 October and 15 March.
An annual cycle has been prepared for registering and updating data, which entails that:
All members of teaching staff will be able to send in corrections and additions to their account of working hours twice a year: in November for the spring semester, and in June for the autumn semester.
The distribution between research and other tasks is specified in the agreement on working hours, p. 2-3.
Full-time staff | Hours earmarked for teaching, examinations and administration each semester |
Professors | 493 |
Professors with special responsibilities (MSO) | 493 |
Associate professors | 493 |
Assistant professors (ordinary, 3 years) | 411 (the number of hours takes into account that the assistant professor has a research semester during his 3 year of employment). |
Teaching assistant professors and teaching associate professors | 657 |
Please note: For staff members whose employment is financed externally, working and teaching hours, examinations and administration are calculated on an individual basis and will be stated in their account of working hours in VIPOMATIC.
As a general rule, teaching-related tasks can constitute 20% of the total number or working hours (164 hours per semester).
Hour records are not kept for Ph.D. students who must follow the PhD school's rules regarding work assignments.
The annual hourly compensation for participation on most committees is fixed in the local agreement for the Faculty of Arts regarding hourly compensation and supplements for specific responsibilities (March 2012). For meeting forums not mentioned in this agreement, compensation is determined on the basis of the average number of hours spent on meeting activities at the School of Culture and Society, which is the equivalent of meeting hours x2.
For all members of staff, 65 working hours are allocated a year for academic and social meetings: 40 hours taken from teaching hours and 25 hours taken from research hours. These hours will be registered in the account as 20 hours per semester designated for ‘staff meetings etc.’ (called ‘daily administration’ in the former agreement).
MEMBERS OF | Hours per semester |
Academic Council (member) | 37,5 |
Academic Council (chair) | 150 |
Boards of studies | 37,5 |
Board of studies, chair CAS Board of studies, chair TEO | 150 100 |
Degree programme boards, member | 25 |
PhD committee, Arts | 25 |
PhD committee, chair, Arts | 100 |
PhD, local degree programme committee, CAS | 15 |
Bibliometric research group, member | 10 |
Bibliometric research group, chair | 20 |
Local liaison committees (LSU) | 18 |
Local occupational health and safety committees (LAMU) | 6 |
School forum | 12 |
School forum, academic staff, chair (from autumn 2015) | 18 |
There is no hourly compensation for meetings held in the school management team and research committee, as they form part of the duties of the head of department and research programme director, respectively.
Academic assessment of applicants for full-degree Master’s programmes: 15 minutes per applicant (determined by the faculty).
Assessments of PhD dissertations and appointments cf. the agreement on working hours, p. 10-12.
SUPERVISION | Hours in total |
PhD principal supervisor | 120 hours (the hours are distributed over the total PhD period, regardless of whether it is 3 or 4 years) |
PhD co-supervisor | 60 hours (the hours are distributed over the total PhD, regardless of whether it is 3 or 4 years) |
Supervision of visiting PhD students | 8 hours |
Assistant professor supervision Teacher training programme for assistant professors | A total of 30 hours A total of 150 hours |
ASSESSMENT | Calculated as hours + per applicant |
PhD dissertations (chair) PhD dissertations resubmission | 30 20 |
Higher doctoral dissertations (chair) | 60 |
Advance assessment, if the dissertation is not accepted for defence or another person is elected chair of the committee | 16 hours for higher doctoral dissertations 8 hours for PhD dissertations |
Professorship Assessment Committee | 50 hours. If more than 20 applicants : +1 hour for each 5 applicant. If more than 5 assessments: +5 hour for each a assesment. |
| Professorship Appointment Committee | 17 hours. If more than 20 applicants: +1 hour for each 5 applicants. |
Lectureship Assessment Committee | 40 hours. If more than 20 applicants: +1 hour for each 5 applicant. If more than 5 assessments: +3 hour for each a assesment. |
| Lectureship Appointment Committee | 15 hours. If more than 20 applicants: +1 hour for each 5 applicants. |
Assistant Professor Assessment Committee | 35 hours. If more than 20 applicants: +1 hour for each 5 applicant. If more than 5 assessments: +2 hour for each a assesment. |
| Assistant Professor Appointment Committee | 13 hours. If more than 20 applicants: +1 hour for each 5 applicants. |
| Postdoc | 5 hours + 1 hour for each applicant. Max 23 hours in total. |
Part-time lecturers (following advertisements) | Half an hour per applicant |
Teaching assistant professors | Half an hour per applicant. Participation in the appointment interview: Double meeting time |
Job interviews (members of assessment committee) | As per the hours of the meeting |
Others participating in job interviews | Hours of meeting x2 |
The number of hours spent per examination is determined on the basis of the type of examination stipulated in the academic regulations and on the basis of the agreement on working hours, p. 8.
The number of assessed examinations will be compensated for, including failed exams.
Please note that if a member of teaching staff fails to register the results in STADS-VIP, the number of hours spent on examinations will not be collected automatically. Consequently, the hours will not be featured automatically in your account of working hours. You can register your working hours spent on examinations on the basis of e.g. a copy of an e-mail sent to the studies administration containing the examination results (sent by the course instructor to arbejdstidsregnskab@cas.au.dk).
TYPES OF EXAMINATION | Calculated as follows |
Oral examinations of 20 minutes | 30 minutes |
Oral examinations of 30 minutes | 45 minutes |
Oral examinations of 40 minutes | 1 hour |
Oral examinations of 60 minutes | 1½ hours |
New norms for written assignments apply from the winter exam 2022-2023 | |
| All types of written assignments cf. maximum number of pages in the curriculum | 6 minutes per page |
| Old norms for written exams up to and including summer 2022 | |
Written assignments of 0-10 standard pages | 50 minutes |
Written assignments of 11-15 standard pages | 1 hour |
Written assignments of 16-20 standard pages | 1 hour and 20 minutes |
Written assignments of 21-25 standard pages | 1 hour and 40 minutes |
On-site exams of up to 5 hours’ duration | 45 minutes |
On-site exams of up to 6 hours’ duration | 1 hour |
| Portfolio 0-10 pages | 50 minutes |
| Portfolio 11-15 pages | 1 hour and 15 minutes |
| Portfolio 16-20 pages | 1 hour and 40 minutes |
| Portfolio 21-25 pages | 2 hour and 5 minutes |