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WORKING HOURS AND TASKS

TASKS AND ACCOUNT OF WORKING HOURS FOR ACADEMIC STAFF

The agreement on working hours and the account of hours operate within a system of STANDARDS, i.e. with standards for agreed tasks, and not as a registration of the actual number of working hours.

Hourly compensation in connection with teaching, examinations and administrative tasks will be calculated in accordance with standards specified in the agreement on working hours at the Faculty of Arts and supplementary agreements at faculty or school level regarding the duties of staff. Imbalance in a single semester is not critical, but it is a joint responsibility for the individuel staff memeber and the management to achieve a balance over several semesters.

On page five of the agreement there is a list of the tasks included in the account of working hours.

In addition to these tasks, staff members can make agreements on special tasks with their head of school, head of department or director of studies. Working hours in connection with research activities and knowledge exchange (e.g. coordination of a research unit, preparation of research applications, planning of conferences and editorial work) are not registered, cf. page four in the agreement on working hours at the Faculty of Arts

CONTACT

VIPOMATIC is managed by several members of the secretariat staff. To contact them, please e-mail arbejdstidsregnskab@cas.au.dk. We will contact you as soon as possible.

ACCOUNT OF WORKING HOURS LOGIN - VIPOMATIC

Username: the characters before the @ in your e-mail address. For example, 123@cas.au.dk = 123 is your username

Logging onto the new system (from autumn 2014 onwards)

Having problems with your login or other technical issues in the system? Please send an e-mail to arbejdstidsregnskab@cas.au.dk explaining the problem.

Logging onto the old systems (spring 2014 and earlier)

Agreement on working hours at the Faculty of Arts

ANNUAL CYCLE FOR THE ACCOUNT OF WORKING HOURS

Teaching and examination hours are registered in two separate periods.

Spring semester: teaching in the period between 1 February and 31 July, as well as re-examinations and assessments of Master’s theses between 15 March and 30 September.

(Courses taught at summer university are registered in the spring semester because examinations are held in the summer examination period)

Autumn semester: teaching in the period between 1 August and 31 January and re-examinations and assessments of Master’s theses between 1 October and 15 March.

An annual cycle has been prepared for registering and updating data, which entails that: 

  • Teaching in the spring semester is registered in May; teaching in the autumn semester is registered in November.
  • Summer exams are ‘collected’ from STADS in early October; winter exams at the end of March. Please note that Master’s thesis supervision is registered for the semester in which the thesis is assessed.
  • Specific duties and membership of councils and boards are updated in February.
  • Supervision of new PhD students is updated in February and September; all six or eight semesters are only registered and revised if the PhD process is discontinued or if the student changes his/her supervisor.

All members of teaching staff will be able to send in corrections and additions to their account of working hours twice a year: in October for the spring semester, and in March-April for the autumn semester.

WORKING HOUR STANDARDS FOR PERMANENT STAFF

The distribution between research and other tasks is specified in the agreement on working hours, p. 2-3. 

  Full-time staff

Hours earmarked for teaching, examinations and administration each semester

Professors

493

Professors with special responsibilities (MSO)

493

Associate professors

493

Assistant professors (ordinary, 3 years)

411

Teaching assistant professors and teaching associate professors

657

Please note: For staff members whose employment is financed externally, working and teaching hours, examinations and administration are calculated on an individual basis and will be stated in their account of working hours in VIPOMATIC.

As a general rule, teaching-related tasks can constitute 20% of the total number or working hours (164 hours per semester). 

PARTICIPATION ON COUNCILS, BOARDS AND COMMITTEES

The annual hourly compensation for participation on most committees is fixed in the local agreement for the Faculty of Arts regarding hourly compensation and supplements for specific responsibilities (March 2012). For meeting forums not mentioned in this agreement, compensation is determined on the basis of the average number of hours spent on meeting activities at the School of Culture and Society, which is the equivalent of meeting hours x2.

For all members of staff, 65 working hours are allocated a year for academic and social meetings: 40 hours taken from teaching hours and 25 hours taken from research hours. These hours will be registered in the account as 20 hours per semester designated for ‘staff meetings etc.’ (called ‘daily administration’ in the former agreement).

MEMBERS OF 

Hours per semester 

Academic Council (member)

25

Academic Council (chair)

100

Boards of studies

25

Board of studies, chair CAS

Board of studies, chair TEO

150

100

Degree programme boards, member

25

PhD committee, Arts

25

PhD committee, chair, Arts

100

PhD, local degree programme committee, CAS

15

Bibliometric research group, member

10

Bibliometric research group, chair

20

Local liaison committees (LSU)

18

Local occupational health and safety committees (LAMU)

6

School forum

18

School forum, academic staff, chair (from autumn 2015)

21

There is no hourly compensation for meetings held in the school management team and research committee, as they form part of the duties of the head of department and research programme director, respectively.

SUPERVISION AND ASSESSMENTS

Academic assessment of applicants for full-degree Master’s programmes: 15 minutes per applicant (determined by the faculty).

Assessments of PhD dissertations and appointments cf. the agreement on working hours, p. 9 and 10.

SUPERVISION

Hours per semester

PhD principal supervisor

20 hours

PhD co-supervisor

10 hours

Supervision of visiting PhD students

8 hours

Assistant professor supervision

Teacher training programme for assistant professors

A total of 30 hours

A total of 150 hours

 

ASSESSMENT 

Calculated as hours + per applicant

PhD dissertations (chair)

30

Higher doctoral dissertations (chair)

60

Advance assessment, if the dissertation is not accepted for defence or another person is elected chair of the committee

16 hours for higher doctoral dissertations

8 hours for PhD dissertations

Professorships

15 hours + 3 hours per applicant, max. 45 hours

Associate professorships

8 hours + 2 hours per applicant, max. 38 hours

Assistant professorships/postdocs

8 hours + 5 hours per applicant, max. 23 hours

Part-time lecturers (following advertisements)

Half an hour per applicant

Teaching assistant professors

Half an hour per applicant

Job interviews (members of assessment committee)

Working hours

Others participating in job interviews

Working hours x2

EXAMS

The number of hours spent per examination is determined on the basis of the type of examination stipulated in the academic regulations and on the basis of the agreement on working hours, p. 8.

The number of assessed examinations will be compensated for, including failed exams.  

Please note that if a member of teaching staff fails to register the results in STADS-VIP, the number of hours spent on examinations will not be collected automatically. Consequently, the hours will not be featured automatically in your account of working hours. You can register your working hours spent on examinations on the basis of e.g. a copy of an e-mail sent to the studies administration containing the examination results (sent by the course instructor to arbejdstidsregnskab@cas.au.dk).

TYPES OF EXAMINATION

Calculated as follows

Oral examinations of 20 minutes

30 minutes

Oral examinations of 30 minutes

45 minutes

Oral examinations of 40 minutes

1 hour

Oral examinations of 60 minutes

1½ hours

Assignments/synopses of max. 5 standard pages

25 minutes

Written assignments of 0-10 standard pages

50 minutes

Written assignments of 11-15 standard pages

1 hour

Written assignments of 16-20 standard pages

1 hour and 20 minutes

Written assignments of 21-25 standard pages

1 hour and 40 minutes

On-site exams of up to 5 hours’ duration

45 minutes

On-site exams of up to 6 hours’ duration

1 hour

  • For courses passed through active participation in which a total number of pages for various small written assignments is stated in the academic regulations, the number of working hours is calculated in the same manner as written assignments of the same length (e.g. three small assignments of max. 5 standard pages each correspond to an exam assignment of 15 standard pages). 
  • If the requirements for active participation are not specified in the academic regulations, 15 minutes are allowed per student.
  • For combined examinations, the synopsis and the oral examination are calculated separately.
  • Working hours are granted even when students fail to turn up for the oral exam.
  • Working hours are not granted for written assignments that students fail to submit.
  • Some types of examination contain extra hours for individual supervision; e.g. the Bachelor’s project on a range of programmes.
  • Hours spent on individual supervision (20 hours) are registered along with those spent on assessment (10 hours): a total of 30 hours. Please note that the supervision and assessment of Master’s theses are registered for the semester in which the thesis is assessed.
    If a thesis contract is extended, an additional 5 hours are allowed for supervision. 
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